How to Plan a Gender Reveal Party: Timeline and Ideas

Short answer: Plan your gender reveal for 16-22 weeks (mid-second trimester), give yourself 6-8 weeks to prepare, and keep it intimate with 10-30 guests. Focus on safe, photo-friendly reveal methods and skip anything involving fire or smoke.

• Host at home, a park, or a small rented venue
• Send digital invites 4-5 weeks out
• Use a cake, confetti pull, or colored streamers for the reveal
• Set up a shared photo album so guests can upload moments instantly
• Keep the guest list to your closest supporters

Who This Is For

This guide is for first-time expecting parents planning an intimate, stress-free gender reveal. It works best if you:

• Want a casual celebration with 10-30 close friends and family
• Prefer safe, eco-conscious reveal methods over viral stunts
• Have 6-8 weeks to plan
• Value capturing guest photos without chasing people for them afterward

When to Host Your Gender Reveal

Most parents schedule their gender reveal for 16-22 weeks, during the mid-second trimester. By this point, you have had key ultrasounds, morning sickness has usually passed, and your energy is back.

Should you combine it with your baby shower? It depends on your preference:

• Separate events work well if you want a casual, reaction-focused reveal and a gift-focused shower later.
• Combined celebrations save time and travel for guests. Do shower activities first, then end with the reveal moment.

Set expectations in your invite so guests know what to expect.

Where to Host

You do not need a fancy venue. The best gender reveal locations are comfortable, well-lit, and easy to photograph.

Home or backyard. The most budget-friendly option. Set up one decorated reveal wall, a food station, and a photo corner with a QR code linking to your Gather Shot album so guests can upload photos as they take them.

Parks and gardens. Great for spring or fall. Bring picnic blankets, simple snacks, and one focal point for the reveal. Always have a rain backup plan.

Rooftops or apartment lounges. Perfect for city dwellers. String lights and a simple backdrop create a polished look with minimal effort.

Small venue rentals. Photo studios, brunch spots, or coworking lounges often offer hourly rentals if your home is too small.

6-Week Planning Timeline

You do not need months of preparation. Here is a realistic schedule:

6-8 weeks out

• Confirm your ultrasound timing so your reveal date makes sense
• Decide the vibe: brunch, sunset snacks, or dessert party
• Choose your venue and estimate guest count
• Pick your reveal method (cake, confetti, streamers)

4-5 weeks out

• Send digital invitations
• Set up your Gather Shot event and add the QR code to your invites
• Book any vendors (bakery, catering) if needed

2-3 weeks out

• Plan your menu or confirm catering
• Order reusable or compostable decor
• Prep simple favors like seed packets or mini plants

1 week out

• Get final headcount
• Create or pick up your reveal item
• Make signage: prediction board, mocktail menu, “Scan to share photos” signs

Day before

• Decorate main areas
• Test your phone tripod for video
• Confirm your Gather Shot QR code works

Day of

• Place QR code signs at the entrance, food table, and photo wall
• Assign one friend to film the reveal
• Relax and enjoy

Who to Invite

Keep it intimate. For most first-time parents, 10-30 guests feels right. Invite your closest family and friends who genuinely support you.

Include remote loved ones by sharing a livestream link and your Gather Shot album. They can upload reaction selfies and feel part of the moment without expanding your in-person headcount.

Food, Drinks, and Reveal Ideas

Gender reveal trends in 2026 lean toward gender-neutral aesthetics and plant-forward menus.

Food ideas:

• Grazing tables with seasonal fruits, veggie crudités, and artisanal dips
• Build-your-own stations (tacos, grain bowls, bao buns)
• Label allergens clearly

Drinks:

• Mocktail bar with sparkling waters, infused teas, and signature drinks
• Give drinks fun names like “Baby Bloom Spritz”

Reveal-themed treats:

• Cake or cupcakes with colored filling, revealed on the first cut
• Filled doughnuts or macarons with a surprise color inside
• A neutral dessert board with one “mystery” item holding the color

Safe reveal methods:

• Paper streamers or fabric ribbons pulled from a box
• Colored balloons inside a large box (no balloon releases)
• Your pet running out in a bandana with the news

Skip fire, smoke bombs, and anything that could harm the environment or go viral for the wrong reasons.

Games and Activities

You do not need a packed schedule. One or two activities keep energy high without overwhelming guests.

Prediction wall. Set up a board where guests guess the baby’s arrival date, future hobbies, and personality traits. Snap photos of each card and upload to your shared album.

Photo scavenger hunt. Create a simple list: “Cutest reaction,” “Best-dressed guest,” “Couple’s quiet moment.” Guests complete prompts and upload to Gather Shot. You end up with candid, story-rich photos. For more inspiration, see our party photo ideas .

Message-to-baby corner. Provide cards where guests write advice or wishes. Guests can snap a selfie with their card and upload it as a digital time capsule.

How Gather Shot Fits In

Gather Shot is a photo sharing platform for events that makes collecting guest photos effortless. Guests scan a QR code to upload photos and videos instantly. No app download, no account creation.

Place QR code signs throughout your venue. As guests capture reactions, cake cuts, and candid moments, everything lands in one shared album. You skip the group text chaos and get every photo in one place.

Frequently Asked Questions

Is a gender reveal the same as a baby shower? No. A gender reveal focuses on announcing the baby’s sex, while a baby shower centers on gifts and support. You can combine them or host separately.

What trimester is best for a gender reveal? Mid-second trimester (16-22 weeks) is ideal. You have ultrasound results and more energy than the first trimester.

How many people should I invite? 10-30 guests keeps it intimate and manageable. Quality over quantity.

What are safe reveal ideas? Colored cake filling, confetti pulls, streamers, or balloons inside a box. Avoid fire, smoke, and anything that could harm the environment.

How do I collect photos from guests? Use a shared photo platform like Gather Shot. Guests scan a QR code and upload directly. No app required.