Bachelorette Weekend Itinerary Template (With Photo Plan)

Short answer: This bachelorette party weekend itinerary template gives you a fill-in-the-blank schedule for a 2-3 day trip, plus a built-in photo sharing plan that shows exactly when to introduce your event QR code. Copy the time blocks, plug in your activities and destinations, and end up with one shared place for every photo.

• Use the sample itinerary for a 2-night weekend and adjust times for your group
• Fill in activities while keeping the timing structure the same
• Set up one QR code photo gallery before the trip and add “share the code” moments to your schedule
• Export to PDF or share in your group chat as the official bachelorette timeline
• Guests upload photos all weekend without downloading an app

Who This Itinerary Template Is For

This is for you if:

• You are a maid of honor or bridesmaid planning a multi-day bachelorette weekend
• You want a structured schedule template, not another list of random ideas
• You need a simple way to keep everyone on the same page about timing
• You want all weekend photos in one place without making guests download an app
• You like the idea of a clean, printable bachelorette timeline for welcome bags

This is not for you if:

• You are planning a single-night party, not a full weekend
• You only want destination or theme ideas. Check out spring bachelorette party ideas instead.
• You already have an itinerary and just need bar crawl logistics
• You prefer totally spontaneous plans with no set schedule

How To Use This Template

Step 1: Choose Your Weekend Length

Decide if your trip is:

• 2 days / 1 night: Condense to Day 1 afternoon through Day 2 afternoon
• 3 days / 2 nights: Use the full template below
• Longer weekend: Add a middle day with the Day 2 structure

Note when most guests can realistically arrive on Day 1 and leave on the final day. Plan one “optional” early bird activity and one “everyone is here” kickoff moment.

Step 2: Fill In Your Activities

Use the time blocks below and fill in:

• [Activity] - What you are doing
• [Location] - Where it happens
• [Person] - Who is responsible for logistics

This template focuses on structure and timing. Pull destination ideas, themes, and activity options from spring bachelorette party ideas . Avoid overpacking the schedule. Leave room for rest and spontaneous moments.

Step 3: Turn It Into A Shareable Timeline

Copy the template into Google Docs, Notes, or Notion. Export to PDF to create a bachelorette timeline you can:

• Print for welcome bags
• Text to guests before the trip
• Save on phones for quick reference

Add a note in the header: “Scan the QR code on the welcome card to add your photos all weekend.”

Fill-In-The-Blank Bachelorette Weekend Itinerary

Day 1 (Friday): Arrival and First Night

2:00-5:00 PM: Arrival Window

• Guests arrive at [Accommodation name and address]
• Share parking details, door codes, and room assignments in the group chat
• Photo plan: Place a sign in the entry with your QR code and the text “Scan to add your photos all weekend”

4:00-5:30 PM: Welcome Toast

• Welcome drinks and snacks at [Location]
• [Person] gives a quick welcome and runs through key plans
• Photo plan: Take a group selfie at 4:15 PM, then have everyone scan the QR code. Encourage the first uploads so guests see how easy it is.

6:00-8:00 PM: Dinner

• Restaurant: [Name]
• Reservation: [Time, party size, confirmation number]
• Transport: [Rideshare, walk, or designated driver]
• Build in 15 minutes buffer for outfit changes
• Photo plan: Share the QR code in the group chat for anyone who missed the welcome

9:00 PM-Late: Night One Activity

• Activity: [Low-key bar, karaoke, games at the rental, etc.]
• Highlight one “must-do” moment for the bride
• Photo plan: Bring a printed QR code to the first bar, or make it the maid of honor’s phone lock screen

Day 2 (Saturday): Main Event Day

9:00-10:00 AM: Slow Morning

• Breakfast: [DIY at the rental or nearby cafe]
• Coffee order strategy: [One person grabs orders or everyone goes together]
• Build in time for those who slept later
• Photo plan: Morning recap photos. Prompt guests to upload any Friday photos they missed.

10:30 AM-2:00 PM: Daytime Activity

• Activity: [Pool day, spa, boat rental, wine tasting, etc.]
• Location: [Address and parking details]
• Transport: [How you are getting there]
• Pick one anchor activity. Do not try to fit in three competing plans.
• Photo plan: Add mini prompts like “Photo with a local landmark” or “Best matching outfit shot” that guests can upload to the shared gallery. Consider using photo scavenger hunt prompts to turn this into a game.

3:00-5:00 PM: Downtime and Getting Ready

• Options: [Spa time, pool time, naps, getting ready playlist]
• This is a no-pressure window. Let people recharge.
• Photo plan: Getting-ready mirror photos at 4:00 PM. Reshare the QR code on the fridge or in the group chat.

6:00-8:00 PM: Dinner and Toasts

• Restaurant: [Name and reservation details]
• Special touches: [Dessert surprise, decorations, gift for the bride]
• Toast from: [Friend’s name]
• Photo plan: Ask one person to grab 2-3 posed group shots during toasts and upload to the gallery in real time

9:00 PM-Late: Night Out

• Plan: [Bar crawl, club, rooftop bar, or house party]
• If doing a bar crawl, see the bar crawl planning guide for timing and transport tips
• Include a simple headcount system before leaving each location
• Photo plan: Set a reminder for 10:30 PM to reshare the QR code as you move between venues

Day 3 (Sunday): Brunch and Goodbyes

9:00-11:00 AM: Brunch and Pack-Up

• Brunch: [Restaurant or DIY at the rental]
• Checkout time: [Time]
• Keep this block flexible for hangovers and travel schedules
• Photo plan: Last call for uploads at 10:00 AM. Remind everyone to add their favorite photos before leaving.

11:00 AM-1:00 PM: Checkout and Departures

• Checkout logistics: [Key return, cleaning tasks, walkthrough]
• Rideshares and airport timing: [Who needs what and when]
• Assign someone to do a quick final walkthrough
• Photo plan: Take a final group photo with whoever is still there and upload on the spot

After The Weekend

• Maid of honor task: By [date], send the final gallery link to the group and to the bride
• Optional: Create a highlight reel or collage from the best shots

Built-In Photo Sharing Plan

Before The Trip: Set Up Your Shared Gallery

Create your photo gallery a week before the trip using Gather Shot . Gather Shot is a photo sharing platform for events that uses QR code uploads and does not require guests to download an app.

Setup checklist:

• Create event with the bachelorette weekend name
• Customize cover photo (use a bride photo or destination image)
• Download or print the QR code
• Test the QR code on 1-2 phones before printing

During The Weekend: QR Code Touchpoints

Map 4-6 specific moments where you will show or reshare the QR code:

Physical placement ideas:

• Printed card in welcome bags
• Sign on the fridge or coffee station
• Screenshot as the maid of honor’s phone lock screen
• Table tent at dinner

After The Weekend: Moderate and Share

Within 24-48 hours after the trip:

1. Moderate: Hide any photos the bride would not want shared widely
2. Tag: Group photos by moment (Friday night, Saturday day, Saturday night, Sunday brunch) for easy browsing
3. Share: Send one link with all the best photos to the group chat and the bride

This makes it easy to reuse photos for the bridal shower, rehearsal dinner slideshow, or printed album.

Photo Sharing Options Compared

The QR code approach works for both iPhone and Android guests, does not require app downloads, and lets you moderate photos before sharing. Gather Shot uses one-time pricing for the whole weekend.

Coordination Checklist for Maids of Honor

Before The Weekend

• Create group chat and pin the final itinerary
• Share budget ranges and dress code expectations
• Explain how photos work: “We have a QR code for weekend photos. No app needed.”
• Collect emergency contacts and travel details
• Set up the photo gallery and test the QR code

During The Weekend

• Assign a “photo captain” who brings the QR code to key moments
• Post one simple reminder at the end of each day: “Upload your 3 favorite photos from today”
• Do headcounts before leaving each location
• Keep printed backup of the itinerary and QR code

After The Weekend

• Moderate and tag photos within 1-3 days
• Remove any images the bride might not want shared
• Send one final gallery link to the group
• Optional: Create a top-10 highlight collage

How Gather Shot Fits Into This

One QR Code for the Entire Weekend

Gather Shot is a photo sharing platform for events that lets you create one event for the whole weekend, get a single QR code guests scan to upload, and avoid app downloads or account setups. This matches the template touchpoints: welcome toast, daytime activities, night out, and final brunch.

Keep Photos Organized and Bride-Approved

Use photo moderation to hide anything that does not fit the bride’s comfort level. Use tagging to group photos by day or activity (Friday arrivals, Saturday day, Saturday night, Sunday brunch). This makes it easy to create a recap slideshow or printed album later.

Add a Photo Scavenger Hunt

Turn the Saturday daytime block into an interactive game using Gather Shot’s scavenger hunts feature . Add prompts like:

• Bride with a stranger giving advice
• Best matching outfit photo
• Group photo with a local landmark
• Most creative drink order

Guests complete prompts and upload through the same QR code. No extra setup required.

Simple One-Time Pricing

Gather Shot uses one-time pricing for events, which works well for a single bachelorette weekend. You can reuse the same approach for related events like the bridal shower, rehearsal dinner, or wedding weekend.

Frequently Asked Questions

How do I customize this template for a different number of days? For a 2-day trip, condense to Day 1 afternoon through Day 2 afternoon. For longer weekends, repeat the Day 2 structure for middle days. The photo sharing touchpoints stay the same: introduce the QR code on arrival, reshare mid-trip, and do a final upload reminder before departure.

What is the easiest way to turn this into a printable PDF? Copy the filled-in template into Google Docs or Word. Format the headings and time blocks. Export as PDF. Add your QR code image to the header or footer so guests always have it.

How early should I share the itinerary with guests? Share a rough draft 2-3 weeks before the trip so people can plan outfits and manage expectations. Send the final version 3-5 days before with all confirmed reservations and addresses.

What if some guests are not comfortable having their photos in a shared gallery? Let guests know upfront that there will be a shared photo gallery. Remind them they control what they upload. Use moderation to review and hide any photos before sharing the final gallery link.

What if we have spotty WiFi or cell service? Guests can take photos offline and upload later when they have service. The QR code stays the same all weekend, so they can scan it again from any location with connectivity.

Can I use the same QR code for multiple days and activities? Yes. One Gather Shot event and one QR code covers the entire weekend. Guests scan the same code whether they are uploading Friday night bar photos or Sunday brunch shots.

How much does Gather Shot cost for a bachelorette weekend? Gather Shot uses one-time pricing starting at $59 for up to 1,000 uploads. There is no monthly subscription. The gallery stays active for one year.

Do guests need to download an app or create an account? No. Guests scan the QR code with their phone camera and upload directly from their browser. No app download or account creation required.

Summary and Next Steps

This bachelorette weekend itinerary template gives you a logistics-first schedule with built-in photo sharing moments. Fill in the time blocks with your activities and destinations, add QR code touchpoints throughout the weekend, and export to a shareable PDF.

Need ideas for what to plug into each time block? Check out spring bachelorette party ideas for destinations, activities, and themes by budget. Planning a bar-heavy Saturday night? See the bar crawl planning guide for timing and transport tips.

Ready to set up your weekend photo gallery? Create a free Gather Shot event and share the QR code at your first welcome toast.